AI Employees for HVAC Companies

Your techs fix comfort. Who's fixing your missed calls?

The first heat wave hits and every phone line lights up. Every call that hits voicemail is an install that books with the company across town. Our AI employees answer every lead in 60 seconds, bring back your past customers for tune-ups, and stack the reviews that win Google Maps. You approve every send.

At a glance

The short answer for hvac owners

Who it's for
HVAC companies with 5 to 50 employees that already get plenty of leads and can't answer or follow up with all of them.
Where
Anywhere in the US. We're based in Orange County, California and set everything up remotely.
What it does
Replies to new calls, forms and texts within 60 seconds, books the appointment on your calendar, follows up until the lead answers, and reactivates old estimates and past customers.
How it's built
Built on GoHighLevel, Slack and Claude, and scoped and built in-house for each business. Approval mode is on from day one, so you approve messages before they send.
How fast
Live within 7 days of the onboarding call, or the setup fee is refunded.
Who builds it
Yvette Kahn and her team. Infinity Reach Media works with 12 clients at a time, so the person who scopes your build is the person who builds it.
Three leaks. Three AI employees.

The jobs you're losing aren't going to a better company. They're going to a faster one.

AI Employee 01 · Axel, Speed to Lead

Every call answered in 60 seconds

The leak: peak-season calls that ring out. Every one is a repair or an install going to your competitor.

Axel replies by text within 60 seconds, day or night, qualifies the job, and books it on your calendar. Your dispatcher wakes up to a full board.

AI Employee 02 · Max, Review Machine

Win the Google Maps war

The leak: homeowners pick from the top three map results.

After every completed job, Max texts the customer and walks happy ones straight to Google.

AI Employee 03 · Remy, Dead List Miner

Your customer list, working

The leak: hundreds of past customers who need spring and fall tune-ups. Nobody's calling them.

Remy runs seasonal reminder campaigns to your existing list. Tune-ups, filter reminders, replacement check-ins.

How it works, step by step

What it looks like for a 20-person HVAC company

No made-up results. Just what happens on a Saturday night in July.

  1. A homeowner texts at 9:47 PM. The AC died.Your office is closed. Axel replies within 60 seconds.
  2. It asks what your dispatcher would ask.Is the unit running? Making noise? Is anyone vulnerable in the heat?
  3. It books the first open slot.Straight onto your schedule, in the windows you set.
  4. You see it in Slack.Every conversation, every booking. Approval mode lets you check messages first.
  5. Max asks for the review.After the job is marked complete.
  6. Remy fills the slow season.Tune-up reminders to past customers when the phones go quiet.
Real results go here. We don't have a published hvac case study yet, and I won't make one up. When the first one is live, the real numbers go right here.
In writing, in the contract

Three guarantees. Word for word in our Terms.

Guarantee 01 · Live in 7

Built and live in 7 days

Your AI employees go live within 7 days of the onboarding call, or your setup fee is refunded in full.

Guarantee 02 · The 60 Second Promise

Leads answered in 60 seconds

If the average response time to new leads goes over 60 seconds in a calendar month, we fix the cause within 48 hours and add 14 days of service free.

Guarantee 03 · Leak Closed

10 booked jobs in 90 days

If the Dead List Miner doesn't book 10 appointments from your existing list in the first 90 days, campaigns keep running free until the tenth lands.

Conditions are published in full in our Terms of Service.

Common questions

Straight answers

How do I follow up with HVAC leads faster?

Put an AI employee on every lead source. It texts back within 60 seconds of a missed call or form, asks the qualifying questions your office would ask, and books the appointment. Infinity Reach Media sets this up for HVAC companies across the US in 7 days.

I already have an answering service. Why switch?

An answering service takes a message. An AI employee books the job. It replies in 60 seconds, qualifies the lead and puts the appointment on your calendar, then keeps following up if the person goes quiet.

Will the AI say something weird to my customers?

Approval mode is on from day one. The AI employee drafts, you approve with one tap. It tells people it's an AI assistant, and it hands anything complicated to a human.

What software is it built on?

GoHighLevel, Slack and Claude. We build inside your own accounts, so your data stays yours if you ever leave.

What does it cost?

It's priced on the leak it plugs, not the software. Book a free call and we'll price it against what you're currently losing, using your real numbers.

How do HVAC companies handle missed calls in peak season?

Most send them to voicemail and call back later, by which point the homeowner booked someone else. An AI employee texts back every missed call within 60 seconds and books the job, so peak season doesn't cost you the overflow.

Start here

Get the walkthrough

Tell us where to send it. You'll get a short walkthrough of the AI employees running on a hvac company like yours, plus the 7 day build plan. No pitch deck.

Would rather just talk? Book a free 30 minute call →

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The walkthrough is on its way. Want to move faster? Grab a time and I'll show you the AI employees running live.

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Keep reading

Other trades
Lead problems we fix

The next call is coming. Who's answering it?

Thirty minutes, free. We look at your real numbers and I tell you straight if this is worth it for you.

Book a Free Call